See how Wintility can help:

Automate document naming and saving
The Auto Doc tool takes templates one step further. When a user activates the template name, the document not only opens - but is already named and saved based on your naming and saving conventions.

Users don’t need to worry about naming and saving the document correctly or following the predefined taxonomy rules, it is automatic. You can guarantee that your documents will always be easy to find and reuse.

(Auto Doc)

Create a keyword and indexing scheme
Wintility’s keyword associations not only facilitate searching but enable automatic filing. Keywords can be assigned to sections within the organizational structure to make automatic document capture possible.

Distribute information
Make needed information available to project stakeholders in a timely manner using the WebWintility module to publish information to the Internet.

>> More on Intra/Internet publishing with WebWintility...

Control viewing and alteration
With the additional Wintility Guard Module, you can allow only certain users access for viewing a controlled document as well as prevent all further original document changes. 

>> More about securing information with Wintility Guard...